SOFTWARE SOLUTIONS

Developing and integrating solutions that cut down paper-based admin in any business process. Paperless simplifies the route to business efficiency.

HotDox

HotDox, the innovative new software that helps you manage your information, access it from anywhere in the world, and improve your efficiency and business performance. Saving you space, time, and money, while you save the environment one tree at a time. Welcome to the future of paperless filing.

Boost productivity by cutting down on time needed to manage a paper-weighted admin process. Whether you need to scan hard copies into electronic format or implement innovative processes for better information management, HotDox provides a breadth of electronic document management functions to support practically every industry from the Military to Insurance or Manufacturing to Medical, as well as Logistics to Retail.

  • Audit Trail
  • Auto Import Of Files
  • Documents Retained In Native Format
  • Multiple File Format Management
  • Runs Off Sql Express
  • Document Agent
  • Document Security
  • Customizable Database
  • Mixed File Formats In Same Document
  • Unlimited Files/pages Per Document
  • User-defined Document Types
  • Batch Scanning
  • All Common Image Formats Supported
  • Simple Installation
  • Single Screen Navigation
  • Sophisticated Security Profiles
  • User Friendly Interface
  • Version Control And Document Lockdown
  • Wildcard Search Functionality
  • Barcode Recognition (optional)
  • Ocr/hand-printed/magnetic-ink Character Recognition (optional)
  • Optical Mark Recognition (optional)

    FASTER ACCESS TO INFORMATION

    Find documents quickly without leaving your desk.

    FLEXIBLE INDEXING OF INFORMATION

    Assign custom indexes to documents.

    NO LONGER LOSE FILES

    Search and retrieve documents by any single or combination index criteria.

    ELECTRONICALLY SHARED FILES

    Share, retrieve and view documents quickly and easily.

    IMPROVED SENSITIVITY CONTROL

    Gain tighter control over sensitive documents and manage associated risk.

    OFFICE SPACE SAVING

    Recover valuable office space previously filled by bulky paper filling cabinets.

    TRUSTED DISASTER RECOVERY

    Documents are backed up in digital format for offsite storage and disaster recovery.

    IMPROVED DECISION MAKING

    Make informed decisions quicker and based on all the information retrieved at the click of a mouse.

    THIRD PARTY APPLICATIONS DOCUMENT RETRIEVAL

    Retrieve documents from most third party business applications.

“HotDox is an affordable well priced solution aimed at smaller companies who want the power of large document solution with out the high price tag."

- Patrick Schoeman Managing Director of Paperless Software Solutions

HARDWARE SOLUTIONS

When it comes to scanners, tablets and signature pads Paperless offers a broad range of best-of-breed brands.

Wacom
Rugged Tablets
Scanners

Wacom Signature Pads

Wacom has established itself as the global leader in the world market for pen tablets and a pioneer in the development of the pen as a computer input device. Electronic signatures offer substantial cost savings, reduced processing times, and POPI compliance. Wacom signature tablets are used in various areas where a digital workflow and a high level of security is important. The tablets are installed in many different scenarios such as: POS, e-Payment, insurance, banking and hotel check-in. Gain increased accuracy, efficiency and security with simple plug-and-play, legally-binding, electronic signature solutions. Using electronic signature pads not only reduces paper use, but the associated costs, like storage, copying, printing, postage, disposal & recycling

Wacom's signature tablets feature a patented pressure-sensitive, battery-free and cordless pen technology to capture clear, true-to-life signatures. Pens never need batteries or a cord to carry an electronic signal, and since no electronic signals are passed through the pen tether, pen operation cannot be affected by damage to the tether.

  • Create secure PDF files from any application (virtual PDF printer)
  • Capture signature image and biometric data (pressure & speed)
  • Document changes are not possible after signing
  • Multiple signatures in one document are possible
  • Signed PDF documents are protected by a digital certificate
  • Capture signatures electronically and merge them with the PDF document
  • Signed PDF is 100% Adobe Acrobat compatible
  • Digital Signature solutions help lower costs and eliminate inefficiencies associated with traditional paper documentation
  • Robust devices
  • Plug & Play technology
  • Make process workflows more efficient
  • Reduction in paper being created and stored